Dean, this is a pretty informal - mostly driving - event.
This is how we did it last time - this time will be pretty much the same.
Met at the Gaithersburg meeting point at 8 AM and left around 8:15.
Picked up Scott L. and Bob along the way at a McDonalds on 66W. Then met up with Steve T in Harrisonburg around 11 (took a different path that time). Then headed into the mountains. Made it to Snow Shoe around 4 (this time we are taking a shorter route).
I brought the Steaks. I forget who brought the beer. We had a BBQ by a camp fire, some of us took a hike up the property in the mountains, others just sat around and talked. We stayed at my brother's place (4 bedrooms and a couple of couches for sleeping accomodations). Got up in the morning, had breakfast at a local joint, and headed back to civilization.
The one difference this time is that my brother's house may be undergoing renovations (at this point it does not look like that will start till after labor day weekend). If it did, there is a small motel directly across the street where we can crash. We can still use the property, park our cars there, etc...
This is all off if they call for rain on that weekend.